Privacy Statement
Introduction

This Privacy statement helps you understand what Personal data we collect, why we collect it, what we do with it and the choices you have, including how to access and update information.

Our policy applies to you if you use our services in our partner’s store, over the phone, online, or if you use any of our websites or interact with us on social media (our “Services”).

Who we are

Connected World Services Netherlands B.V. (referred to using “We”, “Us”, “Our” or the “Company”) is a company registered in the Netherlands (KvK number 33257316) and is part of the Dixons Carphone group of companies. Dixons Carphone is Europe’s leading specialist electrical and telecommunications retailer and services company, employing over 42,000 people in nine countries. We pride ourselves on giving our customers simple and independent advice on which electronic and technology products are right for them.

Your Security

When you use our services, you trust us with your data. We’re a company that puts you, our customer, first, respecting you as an individual but also as a member of our community. We listen to our customers to understand your expectations and make sure these are reflected in our business decisions. We’re committed to maintaining your trust and confidence. In this Privacy Policy, we’ve provided details on when and why we collect your personal information, how we use it, the very limited conditions under which we may disclose it to others (where direct marketing is concerned only with your explicit permission) and how we keep it secure.

Information We Collect

We collect personal information about you when you purchase our services, use our Websites (“Websites”) or if you communicate with us by phone, e-mail and social media. We refer to our Websites and Apps collectively as “Online Services”.

The types of personal information we collect may include:

  • Personal details such as your name, address, date of birth, email address, phone number and other contact information
  • Transaction information, such as the service you purchased, its price, your method of payment and your payment details
  • Your account information – such as dates of payments owed and received, or any other information related to your account
  • The date and time of the calls and messages you send or receive through our network, and your location at the time these communications take place

When you’re online the information we collect may include:

  • Account information, like your username, password, and other identifiers or credentials you use to access our online services or to buy our services
  • IP address and cookie data
  • Information that you provide in your dealings with us. This includes when you register to use our online services, or when you subscribe to our services or request further services and/or information from us

The situations when you provide personal information could include when you:

  • Purchase services at our partner stores or contact us through our contact centre
  • Register or use our Online Services
  • Request to receive any type of communication
  • Complete our customer surveys
  • Submit information when you’re providing feedback
  • Use interactive features of our Online Services.
How we use your Information

The law on data protection sets out a number of different reasons for which a company may collect and process your personal data. These are set out below.

When we’re required to enter into a contract with you

  • We use your personal information to process your requests and payments or to give you a refund

Where you have provided Consent

We use email and text messages to communicate with you about our services, or special events where you tick a box.

Where there is a Legitimate Interest

As a Company we are often required to process your personal data in order to carry out certain tasks relating to our business activities. In such cases, processing of personal data can be justified on grounds of legitimate interest.

Communications

  • To provide customer support and to respond to, and communicate with you about your requests
  • To contact you if we need to obtain or provide additional information
  • To check our records are right and to check every now and then that you’re happy and satisfied (e.g. customer surveys)
  • To send communications to you in the post
  • To comply with a request from you in connection with the exercise of your rights (for example where you have asked us not to contact you for marketing purposes, we will keep a record of this on our suppression lists in order to be able to comply with your request)
  • To send communications to you about your requests or accounts and bill you for using our services
  • To let you post on our blogs and interact with us through social media

Personalise & Improve our Service

  • To personalise your experience on our online services. This could include providing you with interesting, relevant content, or making navigation to our Sites easier
  • To help us understand more about you as a customer, the products and services you use, the way you use them, so we can serve you better
  • Improve the content and appearance of the Website(s), and to make sure that content is presented in the most effective manner for you
  • To operate, evaluate and improve our business, including the development of new products and services; to determine the effectiveness of our communications; and the analysis and improvement of our services, offers, and Online Services and other technologies

Company Interest

  • Where you fail to repay what you owe Us or return our property, we may need to trace your whereabouts (sometimes using a tracing Agent) in order to recover payment or reclaim property. This might be carried out by a third Party debt recovery agent on our behalf
  • To protect against, identify and prevent fraud and other criminal activity, claims and other liabilities
  • For network and information security in order for us to take steps to protect your information against loss or damage, theft or unauthorised access.

When we’re required to comply with our Legal Obligation

We’ll use your personal information to comply with our legal obligations including:

  • To identify you when you contact us
  • To verify the accuracy of data that we hold about you
  • To assist the Police and/or other regulatory bodies in relation to an investigation by a public authority.

Where it is in your Vital Interest

In certain circumstances it is in your vital interests for us to process your personal information. We may need to contact you if there are any urgent safety or product recall notices or where we otherwise reasonably believe that the processing of your personal information will prevent or reduce any potential harm to you.

Who we share your personal information with

We may share personal information within the Dixons Carphone PLC Group. Members of the Dixons Carphone Group that receive this information are not authorized to use or disclose the information except as provided in this privacy policy.

Our service providers
We work with partners, suppliers, insurers and agencies so they can process your personal information on our behalf and only where they meet our standards on the processing of data and security. We only share information that helps them provide their services to us or to help them provide their services to you.

Other organisations and individuals
We may transfer your personal information to other organisations in certain scenarios. For example:

  • If required to by law, under any code of practice by which we are bound or we’re asked to do so by a public or regulatory authority such as the Police
  • Information may also be shared with fraud prevention agencies to prevent fraudulent claims
  • If we need to do so in order to exercise or protect our legal rights, users, systems and services
  • In response to requests from individuals (or their representatives) seeking to protect their legal
  • rights or the rights of others.
  • With emergency services (if you make an emergency call), including your approximate location
International transfers of your personal information

From time to time we may transfer your personal information to our suppliers, service providers and other company offices based outside of the European Economic Area (EEA) for the purposes described in this privacy policy. If we do this your personal information will continue to be subject to one or more appropriate safeguards set out in the law.

If we do transfer information to our agents or advisers outside of the EEA, we will make sure that it is protected in the same way as if it was being used in the EEA. We’ll use one of these safeguards:

How we use your information to make automated decisions

We sometimes use systems to make automated decisions based on your personal information or the information we are allowed to collect from others about you or your business. This helps us to make sure our decisions are quick, fair, efficient and correct, based on what we know. These automated decisions can affect the services or features we may offer you now or in the future, or the price that we charge you for them.

Your rights
You have rights over automated decisions.

  • Under certain circumstances, you can ask that we do not make our decision based on the automated score alone
  • You can object to an automated decision, and ask that a person reviews it.

If you want to know more about these rights, please contact us: complianceofficer@cwservices.nl

How long we keep your personal information

We will keep your personal information for as long as you’re a customer. After you stop being a customer, we may keep your data for up to 7 years after the last time you interacted with us. This could include one of the ways specified in ‘How we use your personal information’ and for one of these reasons:

  • To respond to any questions or complaints
  • To show that we treated you fairly
  • To maintain records according to rules that applies to us
  • To establish, bring or defend legal claims.

We may keep your data for longer than 7 years if we cannot delete it for legal, regulatory or technical reasons. We may also keep it in order to help support product recalls or safety notices. If we do, we will make sure that your privacy is protected and only use it for those purposes.

We do not retain personal information in an identifiable format for longer than is necessary.

Your Rights

Access to Information held about you
You have the right to request what personal information we hold about you. This is sometimes called a ‘Data Subject Access Request’. If we agree that we are obliged to provide personal information to you (or someone else on your behalf), we’ll provide it to you free of charge. Before providing personal information to you or another person on your behalf, we may ask for proof of identity and sufficient information about your interactions with us that we can locate your personal information. Except in rare cases, we’ll respond to you within 30 days after we’ve received this information or, where no such information is required, after we’ve received your request.

If any of the personal information we hold about you is inaccurate or out of date, you may ask us to correct it.

In certain circumstances you have the right to request a copy of your personal information from us or to have that information passed to an organisation of your choice in a format that can be easily re-used.

Right to stop or limit our processing of your data
You have the right to object to us processing your personal information if we’re not entitled to use it any more, to have your information deleted if we are keeping it too long or have its processing restricted in certain circumstances.

Where we rely on our legitimate interests, as set out under ‘How we use your personal information’, you may object to us using it for these purposes. If we agree that your objection is justified in accordance with your rights under data protection laws, we’ll permanently stop using your data for those purposes. Otherwise we’ll provide you with our justification as to why we need to continue using your data.

You can ask us to restrict the use of your personal information if:

  • It isn’t accurate
  • It has been used unlawfully but you don’t want us to delete it
  • It’s not relevant any more, but you want us to keep it for use in legal claims
  • You’ve already asked us to stop using your data but you’re waiting for us to tell you if we’re allowed to keep on using it

Please note that we may be required by law to retain certain information. Before we are able to provide you with any information or correct any inaccuracies, we may ask you provide other details to help us respond to your request.

If you would like to exercise these rights, please contact us: complianceofficer@cwservices.nl

Please make sure you provide the following identification documents as part of your application:

  • One proof of identity – we can accept an unexpired copy of either your passport or your driver’s licence
  • One proof of address – we can accept a copy of most recent ( and less than 3 months old) credit or debit card statement or a utility bill showing the same name and address on your account or driving license where it hasn’t be used as proof of identity (see above)
Security Measures

All companies within the Dixons Carphone Group use technical and organisational security measures to protect the personal information supplied by you against loss, destruction, and any unauthorised access by third parties.

Links to other websites

Our websites (which includes this Privacy Policy) may contain links to other websites run by other organizations which we do not control. This policy does not apply to those other websites and Apps‚ so we encourage you to read their privacy statements.

Social Plugins

We may use so-called social plugins (buttons) of social networks such as Facebook, Google+, You Tube, Instagram and Twitter.

After activation of a button, the social network can retrieve data, independently of whether you interact with the button or not. If you are logged on to a social network, the network can assign your visit to the website to your user account. A social network cannot assign a visit to websites operated by our other group companies unless you activate the respective button there as well.

If you’re a member of a social network and don’t want that network to combine data retrieved from your visit to our websites with data they hold on you, you must log out from the social network concerned before activating the buttons.

Contact us

If you have a question or a complaint about this policy, the way your personal information is handled, please contact us by one of the following means:
By email: complianceofficer@cwservices.nl

By post:
Watermanweg 96
3067 GG
Rotterdam
The Netherlands

Complaining to the Data Protection Regulator

You have the right to complain to the Autoriteit Persoonsgegevens if you are concerned about the way we have processed your personal information. Please visit Autoriteit Persoonsgegevens website for further details at: https://autoriteitpersoonsgegevens.nl/en

Changes to the Privacy Statement

We may review this policy from time to time and any changes will be notified to you by posting an updated version on our website and/or by contacting you by email.